This policy is applicable to all individuals using University owned or controlled computer and computer communication facilities or equipment. It is applicable to all University information resources whether individually controlled or shared, stand alone or networked. It applies to all computer and computer communication facilities owned, leased, operated, or contracted by the University. In addition, a user must be specifically authorized to use a particular computing or network resource by the campus unit responsible for operating the resource.
Individual units within the University may define “conditions of use” for information resources under their control. These statements must be consistent with this overall Policy but may provide additional detail, guidelines and/or restrictions. Such policies may not relax or subtract from, this policy. Where such “conditions of use” exist, enforcement mechanisms defined therein shall apply. These individual units are responsible for securing appropriate authorization and to furnish Computer & Information Services (CIS) with a copy of the approved document. Units must also publicize both the regulations they establish and their policies concerning the authorized and appropriate use of the equipment for which they are responsible. In such cases, the unit administrator shall provide the Executive Vice President with a copy of such supplementary policies prior to implementation thereof. Where use of external networks is involved, policies governing such use also are applicable and must be adhered to.
It is University policy that information published, in part or totally, on University Web servers, and all users using University or University-funded Web servers must comply with applicable laws, and University and campus policies and guidelines. Web publishing with University equipment and services is a privilege, not a right.
All members of the Oklahoma State University Institute of Technology community (faculty, staff, students) may use University Web servers to publish subject to campus policies and practices concerning electronic communication.
Oklahoma State University Institute of Technology provides access to Web resources for the conduct of official University business. Individuals may use services directly related to their position. Incidental and occasional personal use is permitted provided such use does not:
Units are responsible for insuring that information available on University Web servers is current and accurate, and that content is directly related to the business function of their unit. No proposed event, academic programs or other event should be promoted on a Web site until actually approved. All web publishing is for the purposes of official University business. “Conduct Expectations and Prohibited Actions” are defined in the University Appropriate Computer Use Policy (7-001).
University and campus policy and guidelines govern all aspects of use of the University name, logo, and seal.
All Web sites under University jurisdiction (i.e., on University Web servers) must display “OSU Institute of Technology,” or “Oklahoma State University Institute of Technology” and include a link to the Oklahoma State University Institute of Technology homepage, http://www.osuit.edu/. Appropriate additional information includes the ownership of the Web site, (required is a contact name, address, telephone number, and an email address), and the date of the last update. This ownership information must appear in each collection of pages available from a University Web server, preferably directly on the principal Web page in the collection, and also within the pages of any coherent sub collection of Web pages. Ownership information for a particular Web site available from a University Web server should be ascertainable with minimal effort by an experienced Web user.
University policy prohibits use of University properties for commercial purposes or personal financial gain. If any monetary transaction is involved for any reason a written explanation is required to be submitted to Oklahoma State University Legal Counsel for review and approval. A copy of the request is to be submitted to the CIS Systems Administrator. Links from an Oklahoma State University Institute of Technology Web page to any non-Oklahoma State University Institute of Technology Web site must not imply University endorsement of the site’s products or services. A disclaimer should be displayed if the context does not clearly indicate non-endorsement.
An appropriate disclaimer would be:
“Links on these pages to commercial Web sites do not represent endorsement by Oklahoma State University or its affiliates.”
Contents of all electronic publications must follow existing laws and University policies and guidelines regarding copyright.
Oklahoma State University Institute of Technology supports the concept of faculty, staff, and students creating personal Web pages that provide information relevant to the individual’s role at the University. Personal Web pages published on University Web servers are subject to all existing laws and University policies.
Personal Web pages shall not give the impression that they are representing, giving opinions, or otherwise making statements on behalf of the University or any unit of the University unless appropriately authorized (explicitly or implicitly) to do so. Where appropriate, an explicit disclaimer shall be included unless it is clear from the context that the author is not representing the University. An appropriate disclaimer would be:
The opinions or statements expressed herein should not be taken as a position or endorsement of Oklahoma State University.
Units may choose to host Web sites for non-profit or professional organizations that are involved in or promote the mission of the University. Such Web sites shall be considered personal and shall conform to policies and regulations for personal Web sites.
Violations of University policies governing the use of University electronic resources may result in restriction of access to University information technology resources. In addition, disciplinary action may be applicable under other University policies, guidelines, implementing procedures, up to and including separation. Any restrictive action must follow standard University procedures that assure appropriate due process.
Any complaints regarding the application of the Oklahoma State University Institute of Technology World Wide Web Publishing Policy, regarding service restrictions or policy violations, shall be reported to the Oklahoma State University Institute of Technology CIS Systems Administrator.
Each University campus shall be responsible for enforcing this Policy in a manner best suited to its own organization.
